At the heart of our latest product release roundup are updates that tailor the Admin experience so they can find what they need, fast, unblocking leave-takers and their People teammates in the process. With new Admin roles, more support for employees with variable schedules, and better communication preferences, we’re excited to keep evolving and improving a Cocoon built for you, no matter your role in the process.
As one of the first touch points for leave-takers with questions, HRBPs need real-time visibility to provide effective support—which is exactly what their new, dedicated Cocoon dashboard delivers. HRPBs can now see a comprehensive view of all leaves just for the employees they cover, organized by employee name, leave type, leave dates, status, and more. That way, they can proactively prepare for employee conversations, coordinate with managers, and provide personalized support instead of chasing down basic status updates.
💡 Learn how to set up HRBPs in Cocoon in our launch announcement.
Proxy Admin power becomes essential when life gets in the way of completing certain leave tasks. Employees can focus on their reason for taking leave in the first place while letting Admins step in to handle certain critical actions to keep leave management on track, like:
💡 See examples of Proxy Admin power in action on our blog.
Work schedules impact everything from FMLA eligibility calculations to determining what constitutes a “workweek." So, for the most accurate and fair time tracking for employees with varying schedules, we calculate leave time by workweek proportions rather than days and hours. When an employee requests a leave, we’ll ask what their anticipated schedule is, leaving room for adjustments later, and base our calculations on workweek proportions taken—no manual calculations necessary. Admins can review and approve in bulk, or auto-approve to keep time submissions on track. If you’re a current Cocoon partner, reach out to our Customer Success or Support team for more specifics!
💡Learn more about how it works and why our approach is best for any type of schedules in our launch blog.
Intermittent leave tracking can be a mess of manual work, missed submissions, and even compliance risks, so we also updated our current experience to make it hourly employee-friendly. Leave-takers report their time away against their actual scheduled hours and Admins can easily review and request additional details. Meanwhile, Cocoon sends reminders so nobody needs to be chased down and auto-updates pay tracking details, FMLA balances, and flags any issues for review.
💡 Walk through an example of intermittent leave tracking in action with our very own Frank Alvarez.
We now have an integration with Rippling, so any Rippling users’ employee census data will now automatically sync to Cocoon. You can rest assured that with real-time data, eligibility, payroll, and state and insurance benefits are all calculated based on the most updated HRIS data—no more manual file uploads. If you’re interested in turning this on, please reach out to your Customer Success Manager for more details. Learn about our other integrations here.
For certain leaves, getting an SHC form before leave approval isn’t the ideal order of operations—maybe a leave-taker is already incapacitated, or an employer has sufficient knowledge to make an informed decision. Now, Admins can approve leaves and waive the form requirement, while leaving a note explaining their reasoning.
💡 Get the full rundown on reviewing medical leaves and SHC forms with our free checklist.
Cut down on inbox overload and streamline the communications from Cocoon by setting a preferred email address. You can centralize emails by routing them to a shared inbox (e.g., hr@company.com), or manage personal preferences in our updated email settings.
PEO admins can now manage all of their associated companies from a single Cocoon account—no more juggling multiple logins. Whether you’re overseeing all companies under a PEO, or you work as an HR consultant managing leave for multiple organizations, you’ll have streamlined account management.
💡 See everything Cocoon has in store for PEOs in our CEO Mahima’s big announcement.
These updates are just the latest chapter in our ongoing mission to build a leave management platform that truly works for everyone who touches the leave experience. That’s why we’re always listening to your feedback and rising to the occasion across the different nuances and complexities each leave can bring. Keep an eye out for more updates by subscribing to our blog or following us on LinkedIn for announcements and opportunities to share your feedback.
